Job Opening

Office Manager & Executive Assistant
Reports to President & CEO

 

GENERAL SUMMARY

  • Source of support for CCHA’s President and CEO
  • Manage business office operations, establish and carries out office policies and procedures
  • Fulfill the role of office’s Safety Officer
  • Provide general human resources support to office
  • Provide backup support to VP of Finance and Director of Government Relations
  • Meeting Planning

MAJOR DUTIES AND TASKS

Office Manager
  • Manage business operations of CCHA, and the day to day operations of office
  • Establish and carry out CCHA administrative policies and procedures
  • Negotiate contracts and agreements for approval by CEO
  • Process invoices and tracks receipt of membership checks
  • Handle business matters including issues related to payroll and benefits, retirement contributions, new hire orientation and employee termination procedures, and continuously updates personnel policies as needed and directed
  • Purchase supplies and other office related items
  • Arrange quarterly board meetings, CFO and GR in-person meetings at off-site locations
Executive Assistant
  • Manage President/CEO’s calendar, scheduling appointments, meetings and conference calls 
  • Make meeting and travel arrangements for CEO and staff
  • Regularly interacts with member hospitals, government agencies, professional organizations and the general public
  • Produce timely, accurate, and complete correspondence, reports, and other business documents in a professional style for the President/CEO and other staff as directed  
  • Attend Board meetings and takes notes and prepares draft minutes, opens and processes incoming mail, answers phones, orders office supplies and maintains files
  • Assist others with work to best serve the overall needs of the Association
  • Perform other duties as assigned by the CEO or as required to effectively meet the responsibilities of the position

Interested applicants may send their cover letter and resume to jobs@ccha.org

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